We are committed to protecting your privacy. We will use the information that we collect about you in accordance with the General Data Protection Regulation.

• What information do we collect?

• Using and sharing your personal data

• Security of your personal data

• Knowing your rights

• Contact details

What information do we collect?

We will only collect personal information as volunteered by you via registration forms or subscriptions; this may include your name, address, e-mail address and contact telephone number. We maintain a record of your transaction history, but we never store your card details.

We have four places where we store member data.

One is Substack, where we only store your email address; this is shared with Substack and associated with the member/subscriber user profile if a member subscriber sets one up. Substack has its own privacy policy: https://substack.com/privacy

We store annual membership reports, which currently contains all membership data from the IY (UK) website. This includes addresses, telephone numbers, full name. This is stored in Google Drive in a shared folder with committee members only able to view.

The third store is BookWhen, again Bookwhen has its own privacy policy, and users are advised of this when signing up. This can be viewed here: https://bookwhen.com/privacy

The last store is emails that are sent to our mailing addresses - any emails sent to us are retained in Gmail.

Data retention policy.

Members/Subscribers are able to delete their own data from Substack.

Once your membership has lapsed, information will only be held on file for as long as is necessary for your membership type.

Using your personal data

Any personal information that you do provide may be shared with IY(UK) Ltd to inform you of current and future activities relating to the IY(UK) Ltd as described on their website (yoga class, workshops, etc).

We use legitimate business interest and will treat the personal information that you have supplied to us in accordance with our responsibilities under the General Data Protection Regulation Act 2018 as it applies in the UK and will not pass it to any outside organisations or individuals unless we are required to do so by law.

Security of your personal data

We will not share any personal details with any other third parties without your agreement, unless required in order to fulfil our contract with you, or allowed by law. The organisations we use to store data use industry standard technology to ensure the security of your data, and make every effort to protect against the loss, misuse and alteration of any data provided.

When attending workshops the data gathered such as health conditions is subject to the requirements of the GDPR regulations and will not be kept or stored.

Permission is actively sought at every live event to take and store images from the workshop which may be shared with third parties such as Facebook and IY (UK). Any member of a workshop can decline permission for their image to be used.

DHIY has a duty, and is bound by the Data Protection Act 2018, to treat information given by any member as confidential and wherever necessary will seek to have your written permission to pass information to another party according to the Data Protection Act.

Data transmission over the internet is inherently unsecure and no transmission can be guaranteed as one hundred percent secure.

Knowing your rights

You are entitled to request the following from the DHIY, these are called Data Subject Rights and there is more information on these on the ICO website.

• The right to request a copy of personal information held about you;

• The right to request that inaccuracies are corrected;

• The right to request us to stop processing your personal data;

• The right to lodge a complaint with the Information Commissioner’s Office;

• The right to have your data erased.

Contact details

You can at any time choose to opt out from receiving any communications from us, by contacting us on the e-mail address: membership@dhiy.org

DHIY and IY(UK) take no responsibility for the content provided by external websites which may be linked to our websites.

DHIY Committee, July 2026